FAQ: How Do I Edit A Single Date in A Recurring Event?

Introducing: Frequently Asked Questions by Larry Woodhouse, Evanced Training Coordinator. Every few weeks, Larry will be responding to the most asked question or questions he is receiving in training webinars and will pass those answers on to you!

Q: How Do I Edit A Single Date in A Recurring Event?

A: There are actually about three different ways for doing this. One of the easiest is to go the event calendar from the staff side by clicking on “Calendar/Registration”. Locate and click on the event on the actual date. Then click “Edit Event” at the bottom of the page. This opens the event date in Edit Mode and you can change the Event Time, Location, Description, etc. But you are only affecting this one date in the event series; the other dates will remain as they are.
As an alternative, go to Add/Edit/Archive and locate the recurring event. It will show all the dates that the event takes place. Click on the date that you want to edit. Again, this opens that specific date in Edit Mode. The changes you make will affect that date only. The rest of the event series will not be touched.

Lastly, you can also uncheck “Combine Recurring Events” and click Search. This separates the event into its individual dates. You can now select the individual date and makes any changes this way, too.

Please note, however, that if you change certain information for an individual date, such as the date or the time, and then make a change to the entire recurring event, it may overwrite the change you made to the single date. Should you edit a single date in the series and then, sometime later, make a change to the entire recurring series, you will see a warning message when you click Save. The message will look like this:
“There are individual events within this recurring series which have different properties than the series. Click ‘Cancel’ to go back, or ‘OK’ to proceed with overwriting them.”

Most of the changes you make to the individual dates will not be overwritten, but the possibility exists and so the message is there as a warning that it might happen.

As always, please contact us at support@evancedsolutions.com if you have any questions.

Thanks,
Larry Woodhouse
Training Coordinator
Evanced Solutions
support@evancedsolutions.com